Gym Management Software

Manage your gym and boost your brand with Glofox’s powerful gym management software.
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Trusted by the best
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Mobile App for your Members

Rather than building your own mobile app, you can use an out-of-the-box alternative with your gym’s branding so that your members can easily buy memberships, make payments and book into classes.

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Studio Management

Manage every aspect of your fitness business with our all-in-one gym management software solution: Create and manage custom membership plans, manage relationships, contracts and renewals, schedule classes, take payments and make your gym admin easy. Our self-service check-in and in-app store integration will help you to streamline processes and save time that you can re-invest in other areas of your business!

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Sales and Marketing Tools

Convert more visitors to members with our CRM system to manage and speed up your gyms sales process. With smart segmenting, better lead management and reliable reporting you can streamline your sales process and ensure that your sales and marketing is as efficient and effective as your workouts.

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Member Engagement

Provide your members with the personalized experience they are looking for with our gym management software. Communciate with the right members at the right time using SMS and push notifications, track member progress with our reporting system and ensure your staff are informed of all interactions with your gym community by keeping track on our easy-to-use interaction timeline

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Member Retention

Boost your gym’s retention rate, prevent memberships from expiring and ensure your members are focused on their fitness journey with Glofox. From rewarding member loyalty to acknowledging goals, your gym can reap the benefits from our membership and activity reports which will provide your business with the information you need to engage with and retain at-risk members.

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“Glofox provides me with an entire lifecycle of each client, tracked very cleanly and simply.


It’s easy to get to, easy to figure out and easy to use.”

Scott Kinworthy
F45 Studio Owner and Network President

Frequently asked questions

  • How Does Gym Management Software Work?

    Gym management software is used by gyms and fitness studios as an all-in-one software solution to run their business efficiently. Typically most management software platforms will have features such as membership management, online booking, lead management, payment processing, class booking, reporting, and other administrative tasks.

    The software is used by gym owners to take the hassle out of managing a fitness business and allows them to focus on what they are passionate about. As the business grows, there is a need for a software solution that will manage tasks more efficiently.

    Gym management software is classed as a SaaS product. SaaS stands for “Software as a Service,” and is described as a web-based software that is paid by subscription and made available over the internet through a third party. The client pays a monthly, quarterly, or annual fee and accesses it through a web browser with a login. Another feature of most software platforms is a mobile app, which has several key benefits. Most of all, a mobile app keeps your members connected to your gym and enhances the member experience overall.

  • How Can Gym Management Software Grow Your Business?

    In the beginning, a lot of gym owners rely on pen and paper or simple spreadsheets to keep track of what’s happening in their business. However, as they grow, critical functions such as lead generation, membership management, payments, and class bookings can become messy without a streamlined software solution to carry out these tasks. The result of this is a poor member experience that can cause members to leave and growth to slow down.

    There are lots of ideas to improve member engagement but none will really succeed without the structure of a software platform. A good gym membership management software combines a management platform, payment solution, scheduling software and online booking service all-in-one. Ease of use is essential, not only for the members but for the staff, so they can make sure all aspects of the business are looked after.

    Members need to feel like everything, from booking appointments to recurring payments, is as hassle-free as possible. For example push notifications, directly to their phone, will keep them up to date and reminded of everything about your gym. The goal is to ensure that the only thing they have to worry about is showing up to class. You will do the rest. Seamless member experience drives retention, and retention is the best way to grow long term.

  • What Should You Consider Before Choosing Gym Management Software?

    The Stage of Your Business Lifecycle
    Choose a gym management software that suits the needs of your business in its current stage. If you are just starting with a couple of kettlebells and weights in the park, you just need a platform that performs a few specific tasks. However, if you are a growing gym that is about to open a second or third location, you will need a platform that will handle the complexities that come with this.

    The Type of Business
    Different fitness businesses have different needs. For example, a software that caters to a personal training business may not have the functions a group focused studio does and vice versa. Another factor that influences this is the type of member. An older age profile, for instance, could be uncomfortable with using an app while a younger generation of members will likely expect a top fitness app.

    The Ambition of Your Business
    The long term goal is to be as successful as possible, so you need gym management software that can match this ambition. In a lot of cases, this means powering membership management and, more importantly, sales and marketing. The ability to manage the business across several locations is also essential should you expand to a second or third premises.

  • How Often Do You Need to Upgrade Your Gym Management Software?

    Member acquisition and member retention are the main pathways to long term growth for a gym. And the only way to be successful in each area is to have gym management software. Due to the way technology has changed in the fitness industry, you need to have the most up to date software solution to help you grow. You can no longer rely on outdated and unfit for purpose software to grow your business.

    Therefore you need a software solution that will evolve as your business grows and can manage the demands that this brings. Most gym management software platforms have different tiers of packaging and pricing that cater to varying types of fitness businesses. The different levels of service a software provider can give you will determine your long term relationship with them.

    Ask yourself this:

    Will the provider help you deliver an all-encompassing gym member experience as your customer base grows?

    Can the platform power your sales functions and provide effective lead management as you cast your net wider for new members?

    And will it integrate with other software solutions that you will undoubtedly need to facilitate your growth?

    These are the type of questions you need to ask yourself when choosing a provider for the long term.

  • What Does Glofox Offer That Other Gym Management Software Systems Do Not?

    Glofox is a best-in-class management software that helps you to accelerate growth, work efficiently, and deliver a well-branded and seamless member experience. Our platform takes the hassle out of managing a fitness business with powerful membership management, sales, marketing, and reporting functions that give you the tools to be successful. What makes Glofox different from other software solutions like Zenplanner, Mindbody, and EZFacility is our focus on delivering that all-encompassing experience for your gym members. There are a few important factors that set Glofox apart from other providers:

    Ease of use: Our cloud-based software is simple yet powerful and facilitates paperless onboarding for you and your staff. Empower your gym managers with the tools to manage your business efficiently.

    Visibility and control: Total control over sales, marketing, management, and retention with complete visibility on how these functions grow your enterprise.

    Exceptional member experience: We care about how your members interact with your studio, ensuring that they have a consistent experience every time. Our mission is to help you make the world a fitter and healthier place and the member experience with your studio is integral to that.

    Social integration: We integrate our timetable with the Facebook Pixel to help you accurately retarget your paid social media ads. You can share social booking links from your website that allows members to book in with ease. One of the many great strategies to increase class attendance.

    Your brand, your way: From the website booking portal right through to the member app, your brand is at the forefront of every aspect of the member’s interaction with your business.

    Glofox Payments: You will need a best practice system for gym payments. Glofox Payments is an integrated online payments system, offering transparent pricing and an all-in-one payment solution for debit and credit cards within the Glofox platform. Members will enjoy a flexible process when making payments to your gym.

Don’t just manage your gym, grow it by creating a member experience that retains members.

“Once we started using Glofox, our admin time shot down by 95% immediately. It boosted my productivity and gave me the physical and mental availability to be in the studio and on the floor where I could really make a difference."
Stephen Weinmann
Founder BikeRowSki

Thousands of customers love us because their members love them

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