Gym Staff Management Software
Simplify scheduling, payroll, tasks, and staff management from one place. Glofox helps fitness businesses reduce busy work, keep teams organized, and give staff more time to focus on members.
- Schedule classes and 1:1 appointments around real trainer availability
- Check members out in seconds, in person or on mobile
- Run payroll and see exactly how every staff member is performing
Trusted by 30,000+ fitness businesses worldwide
One platform. Zero juggling.
The easiest way to schedule classes and appointments
Set trainer availability for client-side appointment booking and manage classes, courses, appointments, and facilities from one calendar. Filter by trainer, event type, facility, location, or trainer availability, so your team can keep schedules organized without the back-and-forth.
- Set per-trainer availability for client-side appointment booking
- Manage classes, appointments, courses, and facilities from one calendar
- Filter the schedule by trainer, event type, facility, or trainer availability
- Set capacity limits and use dynamic waitlists to manage demand
Keep your team on top of every follow-up with built-in tasks
Assign tasks to the right staff member, track what’s completed, and keep follow-ups connected to the client profile. Lead outreach, member check-ins, and day-to-day to-dos are easier to manage, while owners get visibility into task activity across the team.
- Assign and track tasks for emails, calls, SMS, to-dos, and follow-ups
- Add lead and client notes directly from task workflows
- Create tasks automatically from workflows like new leads, expiring members, and birthdays
- Review Tasks insights to see activity and completion across the team
Everything your team needs, right on their phone
Glofox Pro puts your whole studio in your team’s pocket. Manage the schedule, check members in, sign up new clients, take payments, and pull up client profiles from anywhere on the floor
- Manage schedules, book clients, and check members in on the go
- Sign up new clients and take payments without a desktop
- Personalize every interaction with access to member details instantly
- Use built-in SMS to keep member follow-ups connected to the studio, not scattered across personal inboxes.
Member checkout made easy
When members have payment details on file, staff can process purchases directly from the member profile and keep transactions connected to the account. Sell memberships, credit packs, add-ons, and retail products in a smoother checkout flow, with failed-payment retries and card updates helping reduce manual follow-up.
- Charge the payment method on file directly from the member profile
- Sell memberships, credit packs, and retail in a single transaction
- Reduce failed-payment follow-up with automated retries and card updates
- Support secure transactions with PCI compliance and ML-powered fraud detection
Track payroll and performance in one place
Stop switching between spreadsheets and tools to manage payroll and understand team performance. Glofox helps owners track trainer rates, event activity, class attendance, and task completion from connected reports, so you can pay your team accurately and coach them with clearer visibility into what’s working.
- Manage class and appointment base rates for trainer payroll
- Download reports with event activity and trainer rates
- Review trainer insights and class attendance performance
- Use task insights to track activity and completion across the team
Everything your team needs to run the day
Beyond scheduling and reporting, Glofox handles the everyday operations that keep your studio moving.
Flexible scheduling
Schedule classes, courses, and appointments around real trainer availability, all on one calendar your team can filter by event type, trainer, facility, or availability..
Built-in task management
Assign tasks, track completion, and keep follow-ups connected to member and lead profiles so outreach is easier to manage.
Configurable roles and permissions
Configurable roles and permissions
2-way SMS conversations
Manage inbound and outbound member texts in Glofox, keeping conversations connected to the studio and easier to hand off.
Dedicated staff app
Glofox Pro puts schedules, check-ins, payments, purchases, and client profiles in your team’s pocket.
Payroll
Manage class and appointment base rates, then download reports with event activity and trainer rates to support payroll.
Works with the tools your studio already uses.
Glofox connects to the access control, personal training, and workflow tools that keep your operation running smoothly.
Kisi and Gantner
Connect Glofox with supported access control partners like Kisi and Gantner to help manage member entry alongside bookings, check-ins, and membership status.
ABC Trainerize
Manage personal training sessions alongside your group classes. Trainerize connects PT bookings and trainer performance data directly into your Glofox workflow.
Zapier
Connect Glofox to 2,000+ apps to automate staff workflows, sync member data, and push updates to the tools your team already uses. Available on Elite.
Trusted by 30,000+ fitness businesses worldwide
Gym and studio owners tell us the same thing: less time managing admin, more time doing what they opened the studio to do.
Frequently asked questions
What is gym staff management software?
Gym staff management software helps you schedule, manage, and measure your team in one place. With Glofox, you can set trainer availability, assign tasks, check members in, manage purchases, and review staff activity through connected reports and a mobile staff app, so your team spends less time on admin and more time with members.
Can I schedule classes and appointments based on trainer availability?
Yes. Set each trainer’s availability once and clients can book the open slots that fit. Classes, courses, 1:1 appointments, and facilities all sit on one calendar you can filter by trainer, type, or location.
Can my staff manage the studio from their phone?
Yes. The Glofox Pro app lets staff view schedules, book clients, check members in, sign up new clients, manage purchases, take payments, and view client profiles from their phone.
How does Glofox help me track staff performance?
Glofox gives owners clearer visibility into team activity with trainer insights, payroll reports, class performance data, and task completion tracking. You can review attendance, bookings, trainer rates, and staff follow-up activity without building spreadsheets from scratch.
Does Glofox handle member checkout and payments?
Yes. Take payments in person, online, or in the app with Apple Pay, Google Pay, or card. Automated billing, failed-payment retries, and card updates help keep cash flow steady, backed by PCI compliance and ML-powered fraud detection.
